The 2 day interactive workshop will be conducted using a mixture of practical and theory syndicate sessions followed by group discussion. Delegates are encouraged to email or bring contracts which they are familiar with – which can be discussed in the end before closing of the workshop.
The workshop will enable participants to:
- Understand the principles of Procurement/Contract management
- Examine the business environment to foresee how the supplier/contractor may perform
- Effectively handle claims, variations and disputes
- Examine the steps involved in Pre-Award, Award and Post Award phase.
- Lessons learnt and Best Practices.
Day 1
Session -1
Introduction to Contract Management
- Definition of Contract Management
- When does Contract Management Commence
- Relationship between Project Manager & Contracts
- Four Key Components of Contract Management
- Setting up the Contract Team
- Managing Service Performance
- Managing Relationship
- Contract Administration
Session -2
Contract/Formation of Contracts
- Contracts
- Offer or Proposal
- Rejection of an offer / Counter offer.
- Acceptance
- Consideration
- Essentials of Valid Contract
- Free Consent
- Quasi Contracts
- Performance of Contract
- Breach Of Contract /Remedies
- Battle of Forms
Session -3
Rules of Interpretation of Contract
- How are contracts interpreted
- Dealing with ambiguity in contracts
- Importance of priority of documents
Session -4
Contracting Methods
- Contracting Methods
- Simplified Methods
- Formal Competitive Methods
- Sealed Bidding
- Key steps in Source Selection
- Reverse Auction
- Negotiation with Sole/Single Source
Session -5
Contracting Pricing Arrangements
- Uncertainty and Risk in contracting
- Fixed Price Contracts
- Contract reimbursable Contracts
- Time and Materials contracts
- Unit rate Contracts
Session-6
Pre-Contractual Phase: Planning
- Verify the requisition form for goods and services.
- Verify the statement of work
- Choose the appropriate procurement instrument
- Verify the Intellectual Property Considerations
- Develop the procurement strategy
- Review the evaluation criteria
- Develop the solicitation document
- Determine the appropriate contractor selection methodology
- Approval of the procurement process
- Reverse auction
- E- tendering
Session -7
Contracting phase : Bidding and awarding of contract
- Types of Tender
- Solicitation Process
- Solicit competitive bids
- Sealed Bidding
- Two Step Sealed Bidding
- Respond to inquiries from potential bidders
- Hold Bidders’ Conferences
- Negotiations
- Composition of Tender Committee
- Conduct Site Visits
- Evaluate competitive bids
- Award a contract
- Debrief unsuccessful bidders
Session -8
Contract management phase: After the contract is awarded
- Contract Administration
- Roles and Responsibilities
- RASCI
- Kick off Meetings
- Contract governance
- Service Level Agreement
- Variations and Dispute Management
- Contract Close out
- Lessons Learn
- Disputes and Claims.
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